If you are using Carlson LMS, click the Vista Home button to go to .
Click the link of the course, section and term you wish to enter.
If you get a gray landing screen on entry, click the checkbox and then click "Done"
Of the three tabs (Build, Teach and Student View), click the "Teach" tab. (picture)
Click the "Gradebook" button (lower left, "Instructor Tools")
B1. Adding Students Manually
Students can be added to your WebVista section manually, e.g. students joining your course late in the semester or needing to finish an incomplete.
Complete steps of "Accessing the WebCT Gradebook" (Section A).
Select the "Enroll Members" button.
Enter the student's x500 ID in the "User Name" field, checkmark the "student" role, and then click the "Enroll" button.
WebVista will then run a query to find if the student is in its database. When WebVista finds the student record, you need to click the checkbox next to the student's name and then click "Save" button.
You should be able to find the student name in your gradebook list.
Helpful Tip: Select "Edit Paging" icon (in the extrem lower right of the gradebook area) and set it to 999 (or something). This makes it so you can see all your students in one page.
If you use Carlson LMS, logout of Carlson LMS and relogin. The student added should now show in your the LMS Student Roster for the section.
B2. Removing Students Manually
By default, WebCT does not remove a student from your WebCT section if they drop your class. If you want to clean up your gradebook view, wait until your class roster has solidified and then you can remove "dropped" students from the gradebook. To remove students from the WebCT gradebook, see the following steps.
Go to the Gradebook in your WebCT section. (click Vista Home from LMS, etc)
Find the student you wish to remove.
Checkmark their record.
Scroll to the bottom and click the "Remove" button.
Note: Removing a student from the gradebook removes all record of their activity in your section, e.g. any gradebook entries or record of taking quizzes would be removed and unretrievable.
C. Gradebook Columns
C1. Create Grade Book Column
To create Grade Book columns manually, click the "Create Column " button
Then select which "type" of column.
Alphanumeric – letter grade or number (e.g. essay worth 10 points)
Calculated – number based on an equation
Letter grade – letter grade based on a grade scheme
Numeric – number grade
Selection List – grade assigned from a defined list of options
Text – open text option
Grading Form (new in WebCT 4)
After selecting the type, fill in the various details.
Click "Save" button when finished and you will be returned to the grade book.
C2. Calculated Columns
Instructor Example: Create a column that totals all Assignment scores
Select the "Calculated" column type.
Set the initial settings and click the "Save" button.
After being returned to the Grade Book, find the column you just created. Click the button next to the Column's Name.
Select the "Edit Column Formula" option. Inside this area you can tell the column one of the four existing functions (SUM, MIN , MAX, or AVG) or the multiplication, subtraction, addition or division buttons on the key pad.
Be sure to click the Enter Another Value button before selecting an additional column to be part of your formula.
When finished, click Save and you will be returned to the Column Settings view.
C3. Letter Grade
Instructor Example: Create a column that takes creates a "letter" grade from another column
Select the "Letter Grade" column type.
Set the initial settings and click the "Save" button.
After being returned to the Grade Book, find the column you just created. Click the button next to the Column's Name.
Select the "Edit Column Letter Grade Scheme" option.
In the next screen,
using the drop-down menu, select the grade book column that this letter grade column relates to
input the various letter grades and point values
Add more grades by clicking the "Add Grade" button.
Click "Save" when finished.
D. Column Settings
Click the "Gradebook Options" button.
Then, click the "Column Settings" option.
In this view you will see detailed settings for all the columns in the Grade Book. For example, in this location you can
adjust settings set when the grade column was created (e.g. number of decimals, max value)
toggle whether or not the grade is released to the Student View.
whether or not item is a "grade" column or not
G. Entering and Changing Scores and Grades
You can use the Grade Book tool to both enter new grades and change existing grades. Please note that some Assessments, such as online quizzes, will automatically enter grades.
To enter grades for the entire class, simply click on the gray arrow next to the column heading within the Grade Book and choose Edit Values.
This will bring you to a page where you can manually enter grades for the whole class or simply a handful of students. The students will be listed alphabetically by last name.
From this view you simply type the new grades into the column under Change to. When you are finished, click the Save button and you will be returned to the Grade Book. Please be careful to avoid the Reset Values button unless you truly want to clear all grades.
To change or enter a grade for a single student, you can also click on their grade or grade place holder on the main page of the Grade Book and a window will pop up as shown to the left.
Enter the grade in the Change To field and click Save to return to the main Gradebook page.
H. Export a Backup Copy of your Grade Book
Clicking the "Export to Spreadsheet" button at the bottom of the grade book will step you through the process of creating a backup file of the grade book.
For the most part, the default settings are appropriate. In the case where you have hidden some columns and you want a backup of all, be sure to choose the All Columns option.
CSV files should automatically open into Excel, at which point you can re-save the file with an “xls” extension, if desired.
Sometimes faculty want to build items inside Excel and then "push" this file structure to WebCT. This can be done, but there can also be problems. We recommend creating the columns you want FIRST in WebCT and then exporting that structure. Then you can work in Excel (to enter grades) and then push the spreadsheet back to WebCT. But be careful!
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